Executive Secretary/ Secretary

The Executive Secretary performs a critical role in the day-to-day operation of the senior executive’s office. This position provides all aspects of secretarial and administrative support to the senior executive to ensure his/her responsibilities can be carried out most efficiently.

Responsibilities

• Provide timely and exceptional secretarial and administrative support
• Organise, coordinate and manage appointments and meetings;
• Arrange for travels and manage travel itinerary;
• Prepare business correspondence, documents and reports;
• Maintain effective communication with internal and external parties; handle coming calls and enquiries;
• Performs other duties as reasonably assigned by the direct manager.

Requirements

• Bachelor's Degree or equivalent qualification preferred.
• 8+ years proven experience providing secretarial support to senior management (positions at the Director, Executive or C Suite levels);
• Exceptional communication skills; possess the ability to build effective work relationships;
• Excellent command of the English language, both written and oral;
• Good command of Cantonese and Putonghua;
• Resourceful; has a proven ability to recommend solutions to overcome challenges;
• Proactive, would take the initiative to improve work efficiency and effectiveness.
• Flexible to provide support outside office hours when required